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Developing Monitoring and Evaluation Frameworks

Developing Monitoring and Evaluation Frameworks

First Edition

August 2015 | 312 pages | SAGE Publications, Inc
This practical book provides clear, step-by-step guidance on how to develop a monitoring and evaluation framework in a participatory, logical, systematic, and integrated way. The authors outline the key stages and steps involved, including: scoping the framework; identifying planned results; using program theory and program logic; developing evaluation questions; identifying processes for ongoing data collection and analysis; determining means to promote learning; reporting; and dissemination of results. A final chapter focuses on planning for implementation of the framework, with reference to the broader program and organizational context. The authors draw on their extensive experience in developing monitoring and evaluation frameworks to provide examples of good practice that inform organizational learning and decision making, while offering tips and guidelines that can be used to address common pitfalls.
About the Authors
Chapter 1 Introduction to Developing Monitoring and Evaluation Frameworks
What Is a Monitoring and Evaluation Framework?

Why Invest?

What Functions Does a Monitoring and Evaluation Framework Serve?

What Gap Does This Text Intend to Fill?

Key Features of the Approach

Program-Level Focus

What Are the Differences Between Monitoring and Evaluation?

What Are the Complementaries Between Monitoring and Evaluation?

What is Included in a Monitoring and Evaluation Framework?

Format and Layout of the Text

Chapter 2 Foundation Concepts
1. Multiple Purposes for Monitoring and Evaluation

2. Results-Based Management Approach

3. Theory-Based Approach

4. Evaluation-Led Monitoring and Evaluation

5. Participatory Orientation

Chapter 3 First Steps: Scoping the Monitoring and Evaluation Framework, Stakeholder Mapping and Evaluation Capacity Building
1. Introduction to Scoping the Framework With Key Stakeholders

2. Key Steps in Scoping the Framework

Step 1: Identify Requirements

Step 2: Determine Participation Arrangements

Step 3: Identify Possible and Preferred Approaches

Step 4: Review Resource Parameters

Step 5: Confirm Purpose and Parameters of the Framework

3. From First Steps Onwards



Chapter 4 Program Theory and Program Logic as a Foundation for the Monitoring and Evaluation Framework
1. Introduction to Developing Program Theory and Program Logic

2. Steps Involved in Developing Program Theory and Program Logic

Step 1: Plan Stakeholder Engagement Strategy

Step 2: Develop Program Theory

Step 3: Develop Program Logic

Step 4: Confirm Program Theory and Program Logic with Key Stakeholders



Chapter 5 Evaluation Questions - Determining What We Want to Know
1. Introduction to Developing Evaluation Questions

2. Using Evaluation Domains to Guide Selection of Questions

3. Using Program Theory and Logic to Determine Evaluation Questions

4. Steps Involved in Developing Evaluation Questions

Step 1: Develop Draft Evaluation Questions

Step 2: Facilitate Stakeholder Participation

Step 3: Scope Number and Range of Questions Against Data and Resources Available

Step 4: Present Questions to Stakeholders for Final Endorsement

Step 5: Finalize Evaluation Questions



Chapter 6 The Monitoring Plan
1. Introduction

2. Introduction to Program Monitoring

3. The Monitoring Plan

4. Steps in Developing Monitoring Plan

Step 1: Identify Focus

Step 2: Develop Performance Indicators and Targets

Step 3: Identify Data Collection Processes and Tools

Step 4: Determine Responsibilities and Time Frames

5. The Future of Program Monitoring



Chapter 7 The Evaluation Plan
1. Introduction

2. Focusing on Evaluation

3. The Evaluation Plan

4. Steps Involved in Developing the Evaluation Plan

Step 1: Determine Overall Evaluation Approach

Step 2: Identify Evaluation Questions Requiring Criteria and Standards

Step 3: Identify Focus of Evaluation and Methods for Each Questions

Step 4: Determine Responsibilities and Time Frames

Step 5: Review the Monitoring and Evaluation Plans



Chapter 8 Collecting, Managing, Analyzing and Synthesizing Data to Reach Evaluative Conclusions
1. Introduction to Data Processes That Support Sound Conclusions

2. Organizational Context for Data Collection, Management, and Analysis

3. Data Quality

4. Steps Involved in Data Collection, Management and Analysis

Step 1: Develop Data Collection Plan

Step 2: Develop Data Management Plan

Step 3: Consider Approach to Data Synthesis

Step 4: Consider Approach to Making Evaluative Judgments and Reaching Evaluative Conclusions



Chapter 9 Learning, Reporting and Dissemination Strategies
1. Introduction

2. Steps Involved in Learning, Reporting and Dissemination

Step 1: Consider Developing or Refining a Learning Strategy That Maximizes Use of Conclusions, Recommendations and Lessons

Step 2: Consider the Identification of Recommendations and Lessons

Step 3: Provide Guidance on Developing a Reporting and Dissemination Strategy



Chapter 10 Planning for Implementation of Monitoring and Evaluation Frameworks
1. Introduction to Planning and Implementation

2. Key Steps in Implementation of Monitoring and Evaluation Frameworks

Step 1: Confirm Program Management Arrangements

Step 2: Work Planning for Implementation

Step 3: Plan for Monitoring and Review of Framework



Chapter 11 Conclusion


Student Study Site
Visit the companion website at to download templates for monitoring and evaluation plans in Word and PDF formats for use in the field.

“The text provides an excellent resource for developing monitoring and evaluation frameworks for a wide range of organizations and programs. Students and practitioners are provided with a great resource that can help organizations better society, and maximize evaluation efficiency by integrating monitoring with evaluation.”

Daniela C. Schroeter
Western Michigan University

This book does a brilliant job of integrating program monitoring concepts into the broader field of evaluation.  It fills a glaring gap in the evaluation literature, and I highly recommend it for practicing evaluators, evaluation scholars, and evaluation faculty and students.

Stewart I. Donaldson
Claremont Graduate University, President, American Evaluation Association

At last--a step-by-step guide to realizing the potential of monitoring and evaluation by building them in from the beginning. This book provides a systematic and well-tested approach to planning and successfully implementing an integrated monitoring and evaluation framework.

Patricia Rogers
Professor of Public Sector Evaluation, RMIT University; Director, BetterEvaluation

Sample Materials & Chapters

Chapter 1

Chapter 2

For instructors

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