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The Use of Data in School Counseling

The Use of Data in School Counseling
Hatching Results for Students, Programs, and the Profession

Forewords by Denise Greene-Wilkinson and Cheryl Holcomb-McCoy

Additional resources:

December 2013 | 416 pages | Corwin

Reach ALL students and prove how critical your counseling program is!

For school counselors, using data effectively doesn’t have to be a burden. Data can make the difference for today’s embattled school counseling programs, and this insightful book shows how to collect and manage it.

School counseling scholar and advocate Dr. Trish Hatch describes how K–12 counselors can replace “random acts of guidance” with intentional, well-timed interventions, based on student data. Aligned with current research and the American School Counselor Association (ASCA) standards, this essential resource includes a complete set of tools and templates for data collection, action-planning and reporting. Readers will learn how to

  • Develop a robust counseling curriculum that supports the Common Core Standards and drop-out prevention
  • Measure progress through pre- and post-assessments
  • Deliver compelling reports that demonstrate your program’s impact

This well-timed book is designed to help school counseling programs make the most of limited resources and measurably demonstrate how their work improves school performance.

“Trish Hatch provides extensive examples of how school counselors can enhance student achievement and well-being through the use of data.  Not only does she provide useful examples and a framework from which counselors can explore data, she helps counselors understand some of the very common barriers to change within school systems.”
—Jennifer Betters-Bubon, Assistant Professor
UW Whitewater, WI

“As practicing school counselors, we rarely find a text that tells us what to do, why we should do it, and how to do it. Priceless!”
—Franciene Sabens, School Counselor
Chester High School, IL

Looking for more resources on data in school counseling? Check out the online course Data! Data! Data!

Learning Targets
About the Author
1. Implementing School Counselor Common Core Standards: “Every Student Gets Every THING”
Standards-Based Education  
Implementing the Common Core: The Role of the School Counselor  
ASCA and Standards-Based Education  
School Counselor Core [*Guidance] Curriculum  
Schoolwide Core Curriculum Action Plans  
2. Intentional Guidance: “Some Kids need MORE”
What is Intentional Guidance?  
Intentional Guidance and:  
ASCA National Model  
ASCA Professional Competencies  
Evidence-Based Practices  
Response to Intervention (RTI) and Positive Behavior Interventions and Supports (PBIS)  
Dropout Prevention Education  
Intentional Guidance? Or Intentional School Counseling?  
3. The Use of Data to Drive Interventions
School Counselor Data Proficiency  
Data Pre- Test  
Types of Data  
Disaggregation of Data  
Setting Reasonable Measureable Outcome Goals  
Federal Grants Call for More Data-Driven Decision-Making  
4. Program Evaluation : Using Data to Evaluate Interventions
Process Data: “What You Did For Whom”  
Perception Data: “Did You ASK?”  
Results Data “So What?”  
Hatching Results Conceptual Diagrams  
Intentional Guidance for Systems Change  
Data Over Time  
Where Do I Start? What Data Should We Look at Every Year?  
A Word About Data Addiction  
5. Action Plans: A Two-Pronged Approach
School Counseling Core Curriculum: “Every Student Get Every Thing”  
Guidelines for Using Curriculum Action Plans  
Sample Curriculum Action Plans  
Intentional Guidance: “Some Kids Need More”  
Guidelines for Using Intentional Guidance Action Plans  
Sample Intentional Guidance Action Plans  
6. Determining Curriculum and Interventions
Data-Driven Curriculum Decisions  
Rethinking the Purpose of Faculty Needs Assessments  
Curriculum Needs Assessment Surveys  
Intentional Guidance Intervention Decisions  
The Fishnet Approach  
Student At-Risk Surveys  
School Counselor Referral Forms  
Menu of Services  
Evidence-Based Approach to Curriculum  
7. Creating Pre-Post Tests
Why Assessment? “We are Teachers Too”  
A-S-K (ASK Them What They Learned)  
Attitude: How is an Attitude Question Created?  
Knowledge: How is a Knowledge Question Created?  
Skills: What Types of Questions Should the School Counselor Ask to Assess Skills?  
Get Real About Violence Pre-Post Test (Sample)  
Common Questions About Pre-Post Tests  
Hints for Creating and Administering Pre-Post Tests  
You Don’t Know What They Know Until You Know What They Know  
Online Products  
Silva’s Story  
Analyzing and Improving Pre-Post Tests  
8. Intentional Guidance for Systems Change
School Counselors as Social Justice Advocates  
Programs and Activities  
Policies and Practices  
Access and Opportunity  
Taking Action  
Data Teams  
Activity: Who Falls Through the Cracks?  
Using Data to Tell Your Story  
Advocacy Thoughts from Reese House  
Intentional Guidance Action Plans for Systems Change  
9. Finding (Making) Time - Setting Priorities
Time and Choice  
Busy Professionals? Or Always Available?  
Are School Counselors Starters or Utility Players  
Is This a Good Use of A Master’s Degree?  
The Annual Agreement  
Ratios and Time  
Making Choices on Spending Time  
Time Trackers  
“Plates are Full” Activity  
FAQ and Time Suckers  
School Counseling Program Organizational Evaluation  
10. Reporting Results
Program Evaluation vs. Research  
Results Reports  
Program / Activity Evaluation  
Program Improvement  
Student Advocacy  
Systemic Change  
Program Advocacy ~ Multiple Tools for Sharing Results  
Filling out the Results Report  
Impact Over Time  
Calculating Percentages Using “The David Effect”  
Creating Graphic Representations of Data  
Common Mistakes and Pitfalls  
11. Reporting Results via the Flashlight Approach
The Flashlight Approach (Measuring ONE Thing – Well)  
Flashlight Rating Scale Rubric  
Flashlight Instructions: Curriculum Lesson Detailed Walkthrough  
Flashlight Instructions: Intentional Guidance Detailed Walkthrough  
12. Flashlight Packages – “Putting it all Together”
Flashlight Packages Introduction  
Program Evaluation Reflection (Barbara Smith)  
Guidance Curriculum Flashlight Package  
Intentional Guidance Flashlight Package  
CESCaL Flashlights Online  
13. Today’s Professional School Counselor Does Make a Difference
Logic Model for Success  
Preparing the Soil  
Realistic Evaluation Activity Questions  
Owners or Renters?  
Professional School Counselors  
Pilots, Passengers, Prisoners, and Hijackers (P3H)  
Thoughts on Complex Resistance  
Seeing Obstacles as Opportunities  
Resolving (Avoiding) the Bermuda Triangle of Counseling  
Data Does Work!  
Final Thoughts  
Flashlight Package Exemplars  
Action Plans Examples  
Research Quotes for Flashlight Presentations  
Curriculum Resources  


"Trish Hatch is a rock star and a living legend! As a Counselor Educator and passionate advocate for our profession, I believe strongly that her ground-breaking text, The Use of Data in School Counseling: Hatching Results for Students, Programs, and the Profession, should be required for all in-service and pre-service school counselors. Her cutting-edge, hard-hitting work demands that we stand up and make positive and systemic changes for the betterment of our students. Don't miss this opportunity to find out how."

Melissa Ockerman, Associate Professor, Counseling PhD
DePaul University, College of Education

The Use of Data in School Counseling is an excellent and accessible book focused on best practices in school counselor use of data.  Trish Hatch provides extensive examples of how school counselors can enhance student achievement and well being through the use of data.  Not only does she provide useful examples and a framework from which counselors can explore data, she helps counselors understand some of the very common barriers to change within school systems. Further, she emphasizes the school counselor’s role in using data to create social and systemic change through intentional counseling activities.”

Jennifer Betters-Bubon, Assistant Professor
UW Whitewater, WI

“Dr. Hatch uses her wealth of experience training school districts in the ASCA National Model (3rd ed.) to provide practitioners and educators with a practical, thorough, review of how to organize, implement, and evaluate comprehensive school counseling programs.  Readers will appreciate the step-by-step instructions, forms, and other resources with which to evolve their services and advocate for their program.  A valuable addition to the professional school counseling literature.”

Brett Zyromski, Assistant Professor
Northern Kentucky University, KY

“Every person who works at a school is an educator.  Teachers educate about subject material.  Administrators educate about a vision and a mission.  A campus supervisor educates about school safety.  Counselors educate about access and equity.

“I believe counselors play a vibrant role in the overall health of a school.  Dr. Trish Hatch has organized a tremendous resource in The Use of Data in School Counseling. With years of experience in counseling leadership, Dr. Hatch offers a sound and practical approach to transforming a school counseling program from a static, interactive support system to a dynamic, pro-active, data-driven student support team.    All schools can benefit when counselors take an instructional leadership approach to help students realize their potential and use intentional guidance to promote student resiliency.  Whether you are new to counseling, work with counseling or are an administrator, this book will give you a unique perspective on the role of counseling and how it can support not only students, but the whole school community. 

Ricardo Cooke, Assistant Principal
Steele Canyon High School, CA

“This text more than meets its goal of helping the reader understand how to use data to affect change for students, programs, and the profession. This book will become a bible for professional school counselors who are striving to be distinguished. As practitioners, rarely do we find a resource that tells us what to do, why we should do it, how to do it, and gives us the tools to be successful. This makes The Use of Data in School Counseling priceless!”

Franciene Sabens, School Counselor
Chester High School, IL

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ISBN: 9781452290256